How to Report Past-Due Accounts

Past due accounts can happen to all people, from retailers who fail to make a payment to a vendor for purchased goods to college students who must make loan payments. The academic institution or company follows certain reporting procedures regarding these accounts. Collections departments, either internal or external to the organization, need the reports so that they can institute collection attempts with the debtor. Past due accounts are usually reported after the first 30 days.

Instructions

1

Create the report in a spreadsheet application or any word processing application that your organization uses. Pull out the accounting books. Note all accounts that are past due for over 30 months.

2

Place the organization's name, address and phone number at the top of the page. Type in the date the report was made, your name and job title as creating the report.

3

Make a table by placing columns and rows with appropriate headers. Place in header titles, such as the account number, name and description of what the past due amount relates to, in the columns. Include other headers such as interest if your organization charges a fee for past due accounts and total amount due.

4

Place in the data regarding the person or company with the past due account into the appropriate rows under the headers. Attach additional pages regarding collection attempts made by the organization that includes dates and times of contact.

5

Save the report in the past due accounts folder on your computer. Print out hard copies to keep in a separate file. If you are sending this report to a collections department, type in the contact person, job title, phone number and department name. Include the address if you are working with an outside collections agency.